Full-Service Payroll
Running payroll every pay period including tax deposits, quarterly filings, and year-end W-2s.
What This Is
Every pay period, your employees need to get paid correctly and on time. That means calculating gross pay, withholding federal and California state taxes, handling deductions, and making sure the right amounts go to the right places. Then there are the tax deposits to the IRS and the EDD, quarterly filings, and year-end W-2 preparation. It all has to be done on schedule and without errors.
We handle the entire payroll cycle from start to finish so you don’t have to touch any of it. You tell us who worked what hours or confirm salaried amounts, and we take care of everything else. The base price covers up to 5 employees per pay run, with additional employees added at a straightforward per-person rate.
What Gets Done Each Pay Period
What Gets Done Each Pay Period
Payroll calculations including wages, overtime, tips, and commissions as applicable. Federal, state, and local tax withholding. Employee deductions for benefits or garnishments. Direct deposit or check processing. Tax deposit payments to the IRS and California EDD on the correct schedule.
Quarterly and Year-End Work
Quarterly and Year-End Work
Federal Form 941 filed every quarter. California DE 9 and DE 9C filed with the EDD. Year-end W-2s prepared and distributed to employees. Annual reconciliation to make sure everything reported throughout the year ties out correctly. All deadlines tracked and met without you having to remember any of them.
Why This Matters
Payroll mistakes are expensive. Withhold the wrong amount and you owe the IRS penalties. Miss a deposit deadline and the penalties start immediately, even if you’re only a day late. California adds its own layer of requirements through the EDD, and those agencies aren’t forgiving about late or incorrect filings either. The penalties for getting payroll wrong fall on you as the employer, not on whoever made the error.
Beyond the compliance risk, payroll just takes time. Calculating pay, running the numbers, making deposits, filing forms. For a small business owner, those are hours spent on something that doesn’t grow the business but absolutely cannot be skipped or done carelessly. And if you have employees across different pay structures or with varying deductions, the complexity adds up fast.
The Penalty Problem
The Penalty Problem
The IRS assesses penalties for late payroll tax deposits starting at 2% and climbing to 15% depending on how late the payment is. California has its own penalty schedule on top of that. These aren’t theoretical risks. Small businesses get hit with payroll penalties every day because someone forgot a deadline or miscalculated a deposit amount.
The Time Problem
The Time Problem
Running payroll yourself means sitting down every pay period to process everything, then again at the end of each quarter to file returns, and again at year-end for W-2s. For a business with a handful of employees, that’s still several hours every month spent on administrative work that has zero margin for error.
What Changes
Payroll becomes something that just happens on schedule without you managing the details. You confirm hours or any changes before each pay run, and we handle the rest. Tax deposits go out on time. Quarterly filings get submitted before the deadline. At year-end, W-2s are prepared and ready to distribute without a last-minute scramble.
You also get someone who understands California payroll requirements and can answer questions when things come up. New hire? We’ll get them set up in the system. Employee asks about their withholding? We can walk you through what’s going on. The goal is that payroll stops being a source of stress and becomes one less thing on your plate.
Clean Records Every Period
Clean Records Every Period
Every pay run is documented properly with records that tie out to your books. When tax time comes around, your payroll data is already organized and accurate. No scrambling to reconstruct what happened or fix discrepancies between what was paid and what was reported.
Compliance Without the Worry
Compliance Without the Worry
Federal deposit schedules, California EDD requirements, quarterly filing deadlines, annual W-2 distribution. All of it gets handled on time and correctly. You stop worrying about whether you missed something or calculated a withholding wrong, because someone with payroll accounting certification is managing it for you.
Orange County's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and what you need help with. We'll listen, ask a few questions, and give you a straightforward quote with no surprises.
