Wholesalers
Wholesale margins leave little room for error. We track landed costs, manage inventory accounting, and monitor the cash gap between your suppliers and your customers.
Thin Margins, High Volume
Wholesale is a volume game. You might make 15 or 20 percent on a unit, and you rely on moving a lot of product to make that work. At those margins, a small mistake in cost tracking or a bad pricing decision doesn’t just sting. Multiply it across thousands of units and it can wipe out the profit on an entire product line.
The problem is that most wholesalers don’t actually know their true cost per unit. Purchase price, sure. But freight, duties, warehousing, handling, insurance on the shipment. All of that gets lumped into general expenses instead of being attached to the product. So the margin you think you’re earning and the margin you’re actually earning are often two different numbers.
Landed Cost Tracking
Landed Cost Tracking
Purchase price is just the starting point. We factor in shipping, customs duties, insurance, and handling to calculate what each product actually costs you by the time it hits your shelf. That number is what your pricing should be built on.
Margin by Product and Customer
Margin by Product and Customer
Not every product earns the same margin. Not every customer is equally profitable once you factor in discounts, returns, and payment terms. We break this down so you can see where the money is actually being made.
Inventory Is Cash on Shelves
Every unit sitting in your warehouse is money that hasn’t come back yet. If your inventory records don’t match what’s actually on the shelves, your financial statements are wrong. Your cost of goods sold is wrong. Your profit number is wrong. Everything downstream depends on getting inventory right.
We maintain proper inventory valuations and reconcile physical counts against the books on a regular basis. When the records match reality, your financial reports become something you can actually use to make purchasing decisions instead of just something you hand over at tax time.
Inventory Valuation
Inventory Valuation
FIFO, weighted average, or whatever method fits your business. We apply it consistently and correctly so your cost of goods sold reflects what you actually paid for the product you sold, not a rough average from six months ago.
Shrinkage and Dead Stock
Shrinkage and Dead Stock
Product gets damaged in the warehouse, goes missing during receiving, or just stops selling. We track losses separately so you can see the real cost of shrinkage and identify slow-moving inventory before it ties up cash for another quarter.
The Cash Flow Squeeze
You pay your suppliers on their terms. Your customers pay you on theirs. The gap between those two payments is where wholesale businesses run into real trouble. You can be profitable on paper and still struggle to cover next week’s purchase order because the cash from last month’s shipments hasn’t arrived yet.
We track accounts payable and accounts receivable closely and build cash flow forecasts that account for the timing of money moving in both directions. This lets you plan inventory purchases around actual incoming cash instead of hoping the deposit shows up before the supplier invoice is due.
Receivables Monitoring
Receivables Monitoring
We track aging invoices and flag overdue accounts early. When a customer quietly stretches from net-30 to net-50, you know about it while there’s still time to follow up instead of discovering it when your own cash runs short.
Vendor Payment Timing
Vendor Payment Timing
Paying too early costs you float you could use elsewhere. Paying too late burns relationships and forfeits early-pay discounts that go straight to your bottom line. We help you time vendor payments to protect cash flow without creating problems with your suppliers.
Running on Real Numbers
You stop guessing at margins and start pricing based on actual landed costs. When a big customer asks for a volume discount, you can calculate exactly how low you can go and still make money on the deal. When a supplier raises prices, you know immediately which products need a price adjustment and which ones can absorb it.
Your financial reports become a management tool. You see which product lines are worth expanding and which ones are tying up warehouse space and cash for minimal return. Growth decisions get made with real data behind them instead of gut feeling.
Smarter Purchasing
Smarter Purchasing
When you know your true sell-through rates and landed costs, you buy what you can actually move. You stop over-ordering slow products and start putting that cash into the lines that turn over fast and generate real profit.
Scalable Operations
Scalable Operations
Adding a new product line, expanding warehouse space, or hiring more staff becomes a calculated decision. You know your overhead, your margins, and your cash position well enough to grow without overextending into a cash crisis.
Orange County's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and what you need help with. We'll listen, ask a few questions, and give you a straightforward quote with no surprises.
